Executive Assistant

• Administration and Executive Management.
• Diary management - inclusive of internal/external meetings, weekly travel itineraries/logistics.
• Travel management – inclusive of flights, transfers, visas and accommodation bookings, ensuring cost effectiveness is maintained/monitored at all times.
• Events management – coordinating and managing all catering and venue requirements for internal meetings, business forums and off sites (onsite\external)
• Expense management – reconciliation of all Executives monthly expenses, ensuring the receipt and payment of invoices align to expense policy/ensuring all expenses are coded correctly to each live project.
• Data Management – maintaining share drive for executives’ invoice, procurement and management of invoices from vendors/partners.

In addition, the role is also expected to:

• Coordination and management of key documents within team
• Conduct basic analysis (excel) and prepare presentations and papers to support key meetings and conversations
• Partner with other stakeholders and teams to ensure meetings are set up, well run and information required is available for all attendees
• Other tasks and responsibilities assigned by the CEO / Founder / owner

Full job description

• Candidate must possess at least Bachelor's/College Degree in any field.
• At least 1 Year of working experience as Personal Assistant / Executive Assistant is required for this position.
• At least one (1) year of driving experience with valid driver’s license (a MUST)
• Resident of Cabuyao or Sta. Rosa, Laguna (PREFERRED)
• Background in Construction industry (a MUST)
• Required Skill(s): Good Interpersonal Skills, Microsoft word, Microsoft Office, Microsoft Excel
• Must have excellent communication skills both oral and written to assist customers
• Willing to do field work if needed to coordinate with Construction stakeholders